e-Course 1 - Co-Creative Workshop Organisation and Preparation



This e-Course provides information on the organisation and preparation of Co-Creative Workshops. It touches briefly on the Co-Creative Workshop Methodology that is part of the U4IoT support services. The Co-Creative Toolkit can be used to co-create Internet of Things (IoT) solutions together with stakeholders and end-users. An complete overview of the guidelines for the workshop is described in the Co-Creative Workshop Methodology Handbook. The preparation of a Co-Creative Workshop can however be quite overwhelming, this e-Course therefore provides a couple of lessons with information on supporting workshop organisers and facilitators to overcome well known hurdles in the process.

Defining an unambiguous objective for your workshop is the key to gain relevant insights, just as defining the context and selecting the corresponding participants. Overcoming communication barriers can be quite a challenge and can as well be of great influence on the course of the workshop. Many of these aspects can be overcome in the preparation phase of your workshop and doing a pilot upfront can give tremendous insight in possible upcoming hurdles. Making participants feel at ease is even so important to break the ice and kick-start your role as facilitator.


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Course information
Duration

40 min including the quiz

Key words

Co-creation, Workshops, Organization, Participant Selection and Facilitation tips

Related Experts

Nathalie Stembert
Human-Centered Design, Interaction Design, Design Education
7
Co-Creative Workshop Methodology

The Co-Creative Workshop Methodology enables you to engage end-users and stakeholders within your projects and co-create IoT solutions in only a couple of hours. .. Read more

Co-creative Workshop Methodology

Duration 7:30 min
Added on 29-01-2018


Duration 7:30 min
Added on 29-01-2018
This first lesson of the e-course provides a brief introduction to the Co-Creative Workshop Methodology. It explains the goal of the methodology and provides insight in the four phase co-creative workshop cycle. For each phase the use of the Co-Creative Workshop Toolkit and Templates are explained. Also an example of the results from a Co-Creative Workshop are presented to give insight in the type of solutions that can be co-created by participants in such a session. More information and guidelines can be found in the Co-Creative Workshop Methodology Handbook. The lesson can be skipped if you already read the handbook or participated in a co-creative training.

Co-creative Workshop Methodology

Duration 6:47 min
Added on 29-01-2018


Duration 6:47 min
Added on 29-01-2018
In this second lesson, there is discussed how to define an objective for your workshop. After defining the objective, information on how to set a corresponding design challenge is provided. The starting point of a workshop can be very broad, leading to a larger quantity of solutions, yet qualitatively the solutions will be more general. With a more specific starting point the quantity of solutions will be smaller and the quality of the solutions will become more specific. A similar guideline can be followed when considering your participant selection. When selecting participants however more variables have to be taken into account. The participant selection can make or break your workshop and has to be done carefully.

Co-creative Workshop Methodology

Duration 6:05 min
Added on 29-01-2018


Duration 6:05 min
Added on 29-01-2018
This third lesson will provide some tips to overcome communication barriers, for example because of differences in culture, language, age, education or abilities. Use cases are connected to particular contexts and applying the same tools for each context might not always work. Customising the tools according to the participants is needed to ensure they are able to understand and interact with them. Specifying the workshop to a certain context, adapting the tools or translating the materials to the language of the participants is beneficial to get the most profound insights from a workshop. In some case intermediaries can act as a translator, interpreter or assistant to enable communication between the facilitator and the participants.

Co-creative Workshop Methodology

Duration 8:07 min
Added on 29-01-2018


Duration 8:07 min
Added on 29-01-2018
Preparing a Co-Creative Workshop can be quite overwhelming, in this fourth lesson the steps to prepare a workshop are summarised. The steps range from organising a venue and inviting participants, to arranging a co-facilitator and preparing a script. Also advise on the usage of a consent form to be able to video- or audio record the session is provided. Doing a pilot session can prevent time shortage and also priming participants before the workshop starts can be beneficial for the end-result. A Co-Creative Workshop can take up quite some time and making sure food and drinks are available for the participants is a necessity, moreover thanking them by means of a small gift can convince them to keep participating in your projects innovation cycle.

Co-creative Workshop Methodology

Duration 6:41 min
Added on 29-01-2018


Duration 6:41 min
Added on 29-01-2018
This fifth lesson, is about setting the stage and breaking the ice at the beginning of a Co-Creative Workshop. When entering a workshop participants are often not familiar with the context of a project, the facilitators and the other participants of the workshop. It could therefore help to start the workshop with an ice-breaking exercise. After this exercise the context of the project can be explained and the actual co-creative part of the workshop can begin. A couple of facilitation tips are explained, to help you to fulfil your role as a facilitator. Making sure that participants have the feeling that they are the experts of their own domain is most important to enable them to share their latent knowledge.

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